VIRTUAL ASSISTANT 2006 – present Professional Assistant Services, Harbor City, CA Independent Entrepreneur providing virtual assistance services to small business owners and busy professionals. Services include Bookkeeping, Desktop Publishing, Document Preparation, Event Planning, Executive Assistance, Office Management, Real Estate and Broker Support.
BROKER ADMINISTRATOR 2003 – 2006 Team Financial Services, Torrance, CA Provided administrative support to the Vice President, Branch Manager and team of Senior Loan Consultants and Escrow Officer at a busy Mortgage Brokerage firm. Assisted in new loan production as well as loan portfolio maintenance. Prepared and maintained broker packages. Corresponded with lenders to coordinate closings and follow-up as to status of loan closing and missing documentation. Knowledge of Calyx Point software. Managed office duties and organized office, answering phones, filing, doing research on different real estate markets. Maintained continuity among corporate, division, and local work teams by documenting and communicating actions, irregularities, and continuing needs. Performed accounting functions including reconciling daily and monthly bank statements, filing and processing invoices to be paid, preparing daily bank deposits; 1099 statements and other reporting documentation related to payables; commission and expense reports. Possess basic bookkeeping knowledge. Assisted Escrow Officer in the process of handling escrow paperwork from start to finish. Duties include opening escrow and title, ordering payoffs and evidence of insurance, preparing settlement statements, packaging loan docs, obtaining closing instructions, gathering correct information necessary in preparing the file. Maintained professional and technical knowledge by attending educational workshops; reviewing professional publications. Contributed to team effort by accomplishing related results as needed.
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EXECUTIVE PERSONAL ASSISTANT 2001 - 2003 Studex, Gardena, CA Coordinated and prioritized the daily activities of the Chief Executive Officer of the largest manufacturer of ear piercing systems and supplies. Assisted with personal matters by arranging activities and services by identifying and clarifying needs and desires; researching options; making reservations for dining, travel, lodging, entertainment, rentals, gifts, and couriers; scheduling and supervising home entertainment, parties, dinners, maintenance, housekeepers and cooks; shopping for necessities and gifts.
JUNIOR BUYER 1998 - 2001 Rapiscan Security Products, El Segundo, California Coordinated the activities involved with procuring goods and services, such as raw materials, equipment, tools, parts, supplies and advertising. Conferred with vendors in order to obtain product information, such as price, availability and delivery schedule. Prepared purchase orders, reviewed bid proposals and negotiated contracts within budgetary limitations and scope of authority. Performed a wide variety of duties to coordinate customer service functions, including quotations, order processing, travel arrangements, inventory control, billing and credit adjustments. Provided customer support in compliance with contract requirements, including installation and maintenance training sessions.
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